Accounts Receivable Coordinator

Accounts Receivable Coordinator

About us

Topsoe is a leading global provider of technology and solutions for the energy transition. We combat climate change by helping our customers and partners achieve their decarbonization and emission reduction goals. 

Based on decades of scientific research and innovation, we offer world leading solutions for transforming renewable resources into fuels and chemicals for a sustainable world, and for efficient and low-carbon fuel production and clean air.

We were founded in 1940 and are headquartered in Denmark, with over 2,800 employees serving customers all around the globe. To learn more, visit www.topsoe.com.  

Who we’re looking for
 

• Cash Application

• Receive Payments: Incoming payments from customers are received in FEBA
• Record Payments: Each payment received needs to be recorded in the accounting system, usually against the relevant customer account. This step ensures that the organization's financial records are updated accurately.
• Matching Payments: The received payments need to be matched with the corresponding customer invoices or accounts receivable entries. This matching process ensures that the correct invoices are marked as paid.
• Application of Payments: Once payments are matched with invoices, the cash received is applied to the respective customer accounts, reducing the outstanding accounts receivable balance.
• Reconciliation: Month end reconciling of the payment recieved & posted in FEBA

• Customer Invoicing

• To generate invoices based on the products sold or services rendered to the customer .
• Issuing invoice by validating the billing clause on the contracts
• Distribution of the invoice to the customer after getting complete approvals from the internal stakeholders like PMs & AMs
• Collaborating with PMs , LMs & AMs regarding the invoicing plan due for the month.
• Reconcile invoicing records with accounting system to ensure accuracy and completeness.

• Order Management

• Generating Sales order in SAP via Quotation as per the agreement
• Maintaining Billing Plan on the order as per the clause in the contract
• Coordination with internal stake holders on queries while making the sales order like KOM etc,

• Handling & Solving Receivable Queries from both customer & internal stake holders.

• Providing resolution to all kind of queries related to any customer account to the internal stake holders.
• Resolving customer queries required for the timely receiving of the payment from the customer.
• Bank queries related to any payment t.
• Coordination with treasury for any payment related query

• GL Reconciliation

• Discrepancies between the general ledger balances and other records are identified during the reconciliation process.
• Once discrepancies are identified, the next step is to investigate the root causes of the variance
• Based on the findings of the investigation, adjustments may be made to the general ledger accounts to correct any errors or reconcile the differences.

• Intercompany Billing & Reconciliation

• Both the selling and buying entities reconcile their intercompany accounts periodically to ensure that transactions are accurately recorded on both sides. This reconciliation process involves verifying that the amounts invoiced by one entity match the amounts recorded as receivables by the other entity.
• Performing IC based on Intercompany sales order for Catalyst, Hardware & Services
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• Accounts Receivable Internal Control

• Performing Monthly Dunning block Internal control to check if the block is to be continue or removed by following up with PMs & Ams
• Performing Net due date Internal control monthly to check & validate that the due dates changed in the period is correct & accurate with proper supporting in place

What you’ll bring
Good communication and deep knowledge of AR process.  3-5 Years of experience in similar field.

Why join us
Topsoe is growing fast within the exciting world of green energy. Our ambitious goal is to deliver decarbonization solutions at scale to drive the fuel transition by 2029. Therefore, we need even more talented, driven, and passionate employees to drive that change!

So, if you think you have what it takes to put those skills to the test by joining a global industry leader – come and be a part of our exciting journey.

How you can apply
 

Please contact Amit Jakhmola, amja@topsoe.com if you want to know more about the position.

If you would like to be part of a team of skilled and professional colleagues in an informal organization, please submit your application and resume in English and enclose a copy of your references through our website www.topsoe.com.

Application deadline :  April 25,  2025

We are inviting relevant candidates for interviews as soon as we identify them, so please send your application as soon as possible as we are eager to get to know you.
 
To ensure a secure and trustworthy work environment, our recruitment process may include background checks and criminal record requests.